Time to Hire (metric) – Calculation Made Simple.

This blog article answers the question:  On average how long does it take your organization to fill open positions?  Are you currently collecting data to estimate the average length of time that it takes for a job applicant to become an employee?  Is your process manageable?  Affordable?

In order to calculate time to hire metrics, we recommend that you begin by recording the date on which the job seeker’s application was completed, and the date on which your organization made a job offer.  Then, you calculate the number of days between these two dates and you have your time to hire for one new employee.  

Let’s say you hired a cohort of 10 people for the open position.  Calculate the average time to hire, as the arithmetic mean of the “days to hire” all the successful applicants.  In the example shown below, add the number of days it took to hire each person and divide by 10.  

Job Applicant NumberDate Application ReceivedDate Job Offer MadeDays to Hire
15Jan 2, 2020Jan 27, 202025
29Jan 2, 2020Feb 19, 202048
32Jan 2, 2020Jan 18, 202016
41Jan 2, 2020Jan 20, 202018
58Jan 2, 2020Jan 24, 202022
65Jan 2, 2020Feb 7, 202036
74Jan 2, 2020Feb 8, 202037
80Jan 2, 2020Feb 16, 202045
91Jan 2, 2020Feb 21, 202050
99Jan 2, 2020Jan 23, 202021


The time to hire metric is among the easiest to calculate.  Simply, begin by recording the date on which the job seeker’s completed application was received, and the date on which your organization made a job offer.  Then, calculate the number of days between these two dates.  If several people were hired for the same open position, then find the simple average (arithmetic mean) of the “days to hire” for the group of successful applicants.  

We hope you found this blog article helpful.  For more information or assistance, please contact us at info@psychometric-solutions.com 

Related Blog Articles

  1. Essential applicant flow analyses to ensure compliance with EEO Law.  
  2. Cost per hire (metric) calculation made simple.  
  3. When is the best time to check decision accuracy?  

About the Author

Dr. Dennison Bhola has more than 25 years of experience working in the field of psychometrics creating validated instruments such as assessments, structured interviews, and inventories.  With his teammates, he has developed more than 1000 assessments for use by organizations around the globe.  His expertise includes evaluating new hire quality, assessment effectiveness, source channel efficiency, time to hire, cost per hire, and other such metrics that are of critical importance to Human Resource Professionals.  He also specializes in fairness analyses and auditing compliance with Equal Employment Opportunity guidelines, such as the 4/5ths rule.  

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